Industry challenge
In a Quality Management system a lot of documentation activities take place within you organisation: writing and evaluating quality manuals and standard operating procedures, writing audit plans and reports, registration of follow up and more. The members of your quality control circles execute these activities, which involve several challenges.
First, documentation is mailed back and forth or is up- and downloaded from your Document Management System (DMS) each time a member has made a change. Not only is it difficult to keep track of the latest version of all the content; it also means that only one person at a time can work on the final document.
Secondly, not all members have equal rights in the authoring process, yet with current solutions, enforcing this requires many work-arounds. As rights can differ per section this not only applies at the document level, but also at the section level.
Thirdly, when one member asks a colleague to review content, the former has to wait for the review before the process can be continued.