Tenders & Proposals

Tender & Proposal Management

Author-e reduces contractual & legal risks by improving the quality of your tender -and proposal documents

What do Tender -and Proposaldocuments have in common?

They are “made by committee”

Industry challenge

Both Tenders and Proposals are the result of organisations using repeatable processes and techniques for team collaboration on writing, reviewing, editing, approving and integrating content, to produce the final deliverable.

Many Proposal Managers struggle with a bad Request for Proposal (RFP). Many Procurement Managers struggle with a bad proposal.

One of the major root causes of this problem lies in teams using tools and systems that do not effectively and efficiently support them in creating high-quality tenders or proposals.

If you’re writing, reviewing, editing, approving and integrating content on your own, then you have full control over the quality of the process. Once you invite a participant it immediately results in additional complexity and impacts your quality. Imagine having tens of people working on your tender or proposal: the resulting complexity means that quality management becomes a major expense.

One of the major factors leading to decreasing quality is the simple fact that teams collaborating on tenders and proposals use tools that are widely available and establish their own systems, while accepting those limitations and constraints that contribute to these quality issues. Those tools are editors (e.g. MS Word), Document Managament Systems (e.g. SharePoint) and e-mail applications (e.g. Outlook).

What if you could put the unique benefits of each of these three applications into a blender and have one integrated system that supports you and your teams when working on tenders and proposals?

Author-e Tenders & Proposals management solution

Symptoms in your current system Author-e solution

Waste of time, money and effort:    

  • Finding historical data on your corporate Document Management System.
  • Procrastinating and writer’s block issues among team members.
  • Teammembers are distracted by discussions related to lack of versioning control.

Create and manage centrally corporate templates:    

  • Having pre-written, ready-to-use content to start with.
  • Watch what happens in real time, and take corrective measures.
  • Single Source of Truth; there is only ONE version!

Manage & Control Tender / Proposal content quality:    

  • Team members can work unsupervised in isolation and produce proposal content that is inconsistent, difficult to integrate, and does not meet either/or corporate or client expectations.

Have the team keep the eye on the ball:    

  • While team members create content they can simultaneously evaluate content provided by their peers and align their work accordingly.
Tender or Proposal managers often lack experience and consequently authority. Easy-to-use status reporting to effectively manage the Tender -or Proposalteams and escalation to executive management.

Want to know more about our
Tenders & Proposals management solution? 

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Create, review and approve documents. Using workflows and tasks, insights into the progress of e-learning documents and modules can be gained through the notification centre.

Multi-channel publications. E-learning documents and modules can be published to multiple formats, such as Word, PDF, e-Pub, HTML and XML. This ensures that any organisational requirements regarding publications can be met.

Central layout management. Templates and centralised standardisation of fonts, font size, captions, text alignment and spacing ensure that all your documents are consistent with your corporate identity and organisational standards. Forms can be used to standardise data input.

Reusability of content. Sections and documents can be embedded in other documents. This enables modifications to documents to be reflected in all documents that use them, eliminating double maintenance, copy-pasting and confusion about which version is the latest.  

Simultaneous writing.   Authors can work on the same document at the same time. This eliminates the need to lock documents as is usual in other DMS environments, thus increasing efficiency.

Version control. All previous versions of documents and files are retained, and can be restored if necessary. This is absolutely necessary to comply with norms and legislation, and allows you to look back at documents that were effective in the past.

User access management.  Roles and rights can be defined not only at the document level, but also at the section level. These rights are automatically assigned to sub-sections. This allows enforcement of refined access policies.


Digital signatures. Workflows can be coupled with digitally signing off tasks. This, combined with version control, ensures traceability of actions, as well as accountability.