Tenders & Proposals

Tender & Proposal Management

Author-e reduces contractual & legal risks by improving the quality of your tender -and proposal documents

What do Tender -and Proposaldocuments have in common?

They are “made by committee”

Industry challenge

Both Tenders and Proposals are the result of organizations using repeatable processes and techniques for team collaboration on writing, reviewing, editting, approving and integrating content, producing that final deliverable.

Many Proposal Managers struggle with a bad RFP. Many Procurement Managers struggle with a bad Proposal.

One of the major root causes of this problem lies in teams using tools and systems which are not effectively and efficiently supporting them in creating high quality tenders or proposals.

If you’re by yourself, writing, reviewing, editting, approving and integrating content you have full control over the quality of the process. Once you invite a participant in that end-to-end process it immediately provides additional complexity and impacts your quality. Imagine having tens of people working on your tender or proposal, creating much more complexity where quality management really becomes an expensive factor.

One of the major factors contributing to decreasing quality is the the simple fact that teams, collaborating on tenders and proposals, use tools which are widely available and establish their own systems, accepting those limitations and constraints contributing to these quality issues. Those tools are editors (e.g. MS Word), Document Managament Systems (e.g. SharePoint) and an email application (e.g. Outlook).

What if you could put those uniqiue benefits of each of these 3 applications into a blender and have one integrated system that supports you and your teams working on tenders and proposals?

Author-e Tenders & Proposals management solution

Symptoms in your current system Author-e solution

Waste of precious time, money and effort:    

  • Finding historical data on your corporate document management system.
  • Procastinating & writer’s block issues amoungst teammembers.
  • Teammembers get distracted with discussions related to lack of versioning control.

Create and Manage centrally corporate templates:    

  • Having pre-written content "boilerplate", ready-to-use content to start with.
  • Watch what happens in real-time, and issue corrective actions.
  • Single Source of Truth; there is only ONE version!

Manage & Control Tender / Proposal content quality:    

  • Teammembers can retreat in isolation, unsupervised and produce proposal-content which is inconsistent, difficult to integrate not meeting either/or corporate or client expectations.

Have the team keeping the eye on the ball:    

  • While teammembers create content they simultaneously have the ability to evaluate content provided by their peers and allign accordingly.
Tender -or Proposalmanagers are often inexperienced managers who lack authority. Easy to use status reporting to effectively manage the Tender -or Proposalteams and escalation to executive management.

Want to know more about our
Tenders & Proposals management solution? 

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Create, review and approve documents. Using workflows and tasks, insights in progress of e-learning documents and modules can be gained through the notification center.

Multi-channel publications. E-learning documents and modules can be published to multiple formats, such as Word, PDF, e-Pub, HTML and XML. This ensures any organizational requirement regarding publications can be met.

Central layout management. Templates and centralized standardization of fonts, font size, captions, text alignment and spacing ensure that all your documents are consistent with your corporate identity and organizational standards. Forms can be used to standardize data input.
 

Reusability of content. Sections and documents can be embedded in other documents. This enables modifications to documents to be reflected in all documents that use them, eliminating double maintenance, copy-pasting and confusion about what is the latest version.  

Simultaneous writing. Authors can work on the same document at the same time. This prevents locking of documents, thus increasing efficiency.

Version control. All previous versions of documents and files are retained, and can be restored if necessary. This is absolutely necessary to comply with norms and legislation, and allows you to look back at documents that were effective in the past.

User access management. Roles & rights can be defined not only at the document level, but also at the section level. These rights are automatically inherited to sub-sections. This allows enforcement of refined access policies.

Digital signatures. Workflows can be coupled with digitally signing off tasks. This, combined with version control, ensures traceability of actions, as well as accountability.